Terms of Reference – Consultancy to Review and Develop a Human Resource Manual for NCHRD-U


The National Coalition of Human Rights Defenders Uganda (NCHRD-U) is a registered organization of various organizations and individual Human Rights Defenders (HRDs) that was formed in 2013. It seeks to strengthen the work of HRDs throughout the country through synergy and collaboration at national and international level to enhance the protection mechanisms for HRDs and their capacity to effectively defend human rights. NCHRD-U focuses its work in all regions in Uganda.

The Coalition Secretariat has in partnership with various partners to support HRDs aiming at Protection of Human Rights Defenders Uganda. NCHRD-U’s purpose is to protect and promote the work of HRDs in safe and secure environment through linkages with national, regional and international entities. Individuals and organizations working to promote the protection of Human Rights Defenders (HRDs) in Uganda. Further information about the Organization and what it does, can be found on our website: www.hrdcoalition.ug 


The NCHRDU is a dynamic and fast-growing non-governmental organization that focuses on addressing the work environment of HRDs in Uganda. It offers individual HRDs and organizations the opportunity to succeed through capacity building, health, legal and psychosocial support, and advocacy programs. Additionally, the Coalition works to improve the safety and security of HRDs and the environment they operate.

The NCHRD-U as a way to review and develop institution policies to support effective delivery of its mandate intends to review its current Human Resource (HR) manual and processes so as to develop and implement HR strategies and initiatives aligned with the overall business strategy. It also intends to develop a staff wellbeing policy and safety & security policy to guide the leadership on how to handle matters wellness and engage the staff more effectively to ensure staff performance, motivation and engagement.

Based on that, NCHRD-U seeks to identify a consultant (individual or a firm) to develop a robust human resource manual.

2.0 Objective of the assignment

The overall objective of the task is to review and develop a holistic and inclusive Human Resources Manual.

3.0 Scope of Work

The scope of work for the Consultant will include but not limited to:

  1. Review the Human Resource manual.
  2. Develop a staff wellbeing policy which will include strategies, initiatives to improve staff wellness.
  3. Develop an institutional safety and security policy. This will include strategies, initiatives and tools to improve staff safety and security.
  4. Review and develop tools to operationalize the different policies of the manual. t
  5. Develop a section in the manual giving practical guidance to Staff Professional development
  6. Incorporate sections in the manual to be inclusive of virtual operations
  7. Review and develop an appraisal system that drives high performance
  8. Provide information on best practices for human resource management, well-being and safety & security management.
  9. Propose a salary scale for the institution
  10. Review and propose improvements to staff motivational strategies in the manual in close consultations with staff.
  11. Develop a section in the manual giving practical guidance on staff motivatio

4.0 Methodology

The Consultant shall develop the most suitable methodology in line with the assignment. This should be detailed in the technical proposal.

5.0 Expected Deliverables

The key deliverables are:

  1. a) An inception report with details on the methods and tools to be used including the work-plan and time frame.
  2. b) An inclusive and holistic Human Resources Manual
  3. c) An inclusive and holistic wellness policy
  4. d) An inclusive and holistic safety and security policy
  5. e) Present the final human resource manual to the Board of Directors
  6. f) Tools to operationalize the policies

Notable: All deliverables shall be submitted in 2 copies; in hardcopy and softcopy in editable format.

5.0 Duration of the Assignment

The assignment is expected to be carried out in a period of 21 working days

6.0 Budget and Payment

The consultant should provide an indicative budget per day in Uganda Shillings.

The consultant will be paid professional fees as compensation for his/her technical/professional expertise and time invested in the delivery of the expected outputs. This will be discussed and agreed amicably for a win-win for both the consultant and the NCHRDU

Notable is that the Consultant will be responsible for declaration of the income for income tax purposes and where applicable, NCHRDU will make 6% statutory deductions (from the gross payment) payable to Uganda Revenue Authority as withholding tax in accordance with the income tax regulations of Uganda

8.0 Expertise

  1. Should possess a Masters’ degree in Human Resource Management, Industrial psychology or its equivalent.
  2. Over five year’s professional experience in human resource planning and management consultancy;
  3. Should have experience in safety and security management
  4. Should have developed Human Resources manuals, well-being, safety and security for organizations in the NGO sector in at-least the last 3 years that have been adopted
  5. In-depth knowledge of labor law, employment act and Human Resource Management best practices.
  6. In-depth knowledge in well-being and safety and security
  7. Skills and Competencies:
    1. Ability to work with minimal supervision;
    2. Proven excellent written and oral communications skills in English;
    3. Application/use of innovative and effective tools for stakeholder’s engagement in the collection of required information and feedback;
    4. Must be results-oriented, a team player, exhibiting high level of enthusiasm, diplomacy and integrity;
    5. Demonstrates excellent interpersonal and professional skills in respect to engagement with stakeholders and partners;
    6. Excellent analytical, facilitation and communication skills for effective stakeholder engagements/workshops;
    7. Evidence of having undertaken similar assignments;
    8. Experience in research, policy development, management and programming-related work.
    9. Excellent writing and reporting skills;
    10. Ability to work efficiently and deliver on committed outputs under the assignment within agreed timelines and deadlines

7.0 Application Process

Interested and qualified candidates should submit their applications which should include the following:

  1. Technical proposal
  2. Financial proposal
  3. Detailed Curriculum Vitae

Please quote “Human Resource Manual – National Coalition of Human Rights Defenders – Uganda” on the subject line.

Applications should be emailed to info@hrdcoalition.ug to reach us not later than 4pm on the 29th September 2021.